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║ ✓ FREE TO-DO APPS COMPARED ✓ ║
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20+ widely used task managers you can try for free
Looking for the perfect to-do app? We've rounded up popular task managers with generous free options. Whether you need cross-platform sync, team collaboration, or beautiful simplicity—there's an app here for you.
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UNIVERSAL TO-DO APPS
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These apps work across all major platforms—web, desktop, and mobile—so your tasks follow you wherever you go.
Widely used with natural-language input and reliable sync; web works everywhere.
All-in-one productivity platform with multiple view types; free plan is generous for individuals.
Flexible workspace with databases and docs; tasks are one of many supported workflows.
Feature-rich with built-in Pomodoro timer and habit tracking; cross-platform with affordable paid tiers.
Calendar-friendly lists with shared items; mobile-first with a solid web experience.
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FOCUSED ON TEAMS & PROFESSIONALS
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Advanced features for teams, developers, and productivity enthusiasts who need more than basic task lists.
Structured workflows with timeline tracking and many integrations for teams of any size.
Custom automations and a visual workflow builder; strong for mixed project and task tracking.
Iconic Kanban boards with drag-and-drop simplicity and power-ups for extensibility.
Built for software teams with GitHub/GitLab integration and notably fast web performance.
Spreadsheet-database hybrid with powerful relational tables and API access; tasks are usually modeled via bases.
All-in-one team collaboration with lists, messages, and schedules on a flat-price plan.
Project management with built-in automation and task chat threads.
Daily planner with time blocking and calendar-first workflows.
Auto-scheduling that rearranges tasks and meetings based on your calendar.
Universal inbox for tasks with a command bar and time blocking; desktop-first.
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MINIMALIST BEAUTIES
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For those who believe less is more—these apps focus on what matters most.
Infinite nested lists with minimalist outlining and fast global search.
Minimal weekly calendar view with automatic task rollover and paper-like interface.
Paper-simple interface with automatic task rollover and Someday lists.
No account needed—embeddable task lists with unique shareable URLs.
No account needed—tasks stay private in your browser with a minimal, distraction-free interface.
100% free and open source with GitHub/GitLab/Jira integration and keyboard-first design.
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APPLE ECOSYSTEM
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Beautiful apps designed specifically for the Apple ecosystem with deep system integration.
Award-winning design with Today View and Markdown support—one-time purchase, no subscription.
The GTD methodology perfected with powerful perspectives and forecast view.
Focus Mode with Pomodoro timer and minimal Apple-native design.
Intuitive pen-and-paper experience with Dropbox backup and color tags.
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NOT TRYING TO GET YOU TO PAY
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These are free to use for personal tasks as of the last update; paid tiers or future changes are always possible.
Seamless Gmail and Google Calendar integration—convert emails to tasks instantly.
Voice memos, location-based reminders, and OCR for images—all free with your Google account.
Deep ecosystem integration with location-based reminders and Smart Lists.
Deep Microsoft ecosystem integration with Outlook sync and My Day feature.
The best to-do app is the one you'll actually use. Consider your workflow: Do you need team collaboration? Cross-platform sync? Beautiful simplicity? Start with a free tier and see what feels right—most of these apps let you test before committing.
Pro tip: Don't overthink it. Pick one and start capturing tasks today. You can always switch later.